Turn Exhibition Noise Into Curated Attention

Our standard turnaround is 7-14 days for most formats. For Starter Package (booth sessions), we can execute in as little as 7-10 days. Growth Package events typically require 10-14 days for full audience curation and venue coordination. Signature Package multi-day summits need 3-4 weeks for comprehensive planning. Rush options are available for urgent exhibitions — contact us to discuss accelerated timelines.

We use a multi-layer targeting approach:

• ICP Profiling: We map your ideal customer profile (industry, company size, job titles, pain points)
• Database Access: Our proprietary database of UAE/GCC executives across sectors (tech, healthcare, energy, finance)
• Personalized Outreach: Multi-touch invitation sequences (email, LinkedIn, phone) with 3 follow-up rounds
• RSVP Management: Confirm seniority and relevance before finalizing guest list

Result: 70-85% attendance rate from confirmed RSVPs, with guaranteed Director+ seniority.

We've successfully executed events at all major Dubai/UAE exhibition venues:

• Dubai World Trade Centre (DWTC): GITEX, ArabHealth, Gulfood, ADIPEC preview events
• Expo City Dubai: Global conferences and large-scale summits
• ADNEC (Abu Dhabi): ADIPEC, IDEX, and energy sector exhibitions
• Private Venues: 5-star hotels near venues (JW Marriott Marquis, Raffles, Address Boulevard) for offsite premium experiences

We handle all venue logistics: booking, AV setup, catering coordination, signage, and compliance with exhibition rules.

Our 70-85% show-up rate significantly exceeds industry averages (typically 40-60% for open-invite events). Here's why:

• Curated Invites: We only invite genuinely relevant prospects (no spray-and-pray)
• Reminder System: Automated reminders 48hrs, 24hrs, and 2hrs before event
• VIP Treatment: Personal confirmation calls for C-suite attendees
• Waitlist Management: We overbook slightly (10-15%) and have standby invites to fill no-shows

Guarantee: If we fall below 70% attendance due to our audience management (not external factors like weather/transport strikes), we offer a complimentary follow-up session.

We provide a comprehensive ROI report within 48 hours post-event, including:

• Attendance Analytics:

  • • Final headcount vs. RSVP confirmations
  • • Seniority breakdown (C-suite, VP, Director, Manager)
  • • Industry/sector distribution
  • • Company size analysis (SMB, Mid-Market, Enterprise)
• Lead Scoring:

  • • Hot leads (expressed immediate interest, requested follow-up)
  • • Warm leads (engaged in Q&A, exchanged contact info)
  • • Cold leads (attended but limited engagement)
• Engagement Metrics:

  • • Average session dwell time
  • • Q&A participation rate
  • • Content download/resource requests
  • • Post-event survey responses (NPS score)
• Pipeline Attribution:

  • • Integration with your CRM for lead tracking
  • • 30/60/90-day follow-up reports on lead progression
  • • Closed-won deals traced back to event attendance

Optional Add-on: 90-day pipeline tracking service to measure long-term ROI (AED 5,000).

Yes! Bilingual capabilities are a core strength for GCC-focused events:

• Arabic-Speaking Moderators: Native Arabic speakers for government/public sector audiences
• Bilingual Materials: Presentations, signage, name badges in both languages
• Simultaneous Translation: For larger formats (panel debates, summits) with mixed-language audiences
• Bilingual Outreach: Invitations and RSVP management in attendee's preferred language

Pricing: Bilingual moderation adds AED 3,000-5,000 depending on format complexity. Included in Signature Package as standard.

Booth limitations are common — we have multiple solutions:

• Silent Roundtable (Headset Format):

  Use wireless headsets for attendees even on noisy exhibition floors. Moderator and attendees communicate through headsets, creating an intimate discussion bubble despite surrounding chaos. Surprisingly effective for 20-40 person groups.

• Private Room Rental:

  We source private meeting rooms within the exhibition venue complex (DWTC has dedicated meeting rooms, Expo City has conference facilities). Included in GrowthPackage, or AED 8,000-15,000 add-on for StarterPackage depending on venue.

• Offsite Venue (5-Star Hotel):

  For premium experiences, we book private event spaces at nearby hotels (10-15 min from venue). Ideal for C-suite only events where exclusivity matters more than booth traffic. Premium add-on: AED 20,000-35,000 including venue, catering, and transport coordination.

Recommendation: Silent roundtables work for 80% of booth sessions. Private rooms are worth it for 30+ attendees or C-suite only events.

Absolutely! Multi-event retainer packages offer the best value for companies exhibiting at multiple UAE/GCC shows throughout the year:

• Quarterly Package (4 Events/Year):

  AED 220,000 — Save 15% vs. booking events individually. Ideal for companies exhibiting at GITEX, ArabHealth, ADIPEC, and another major show. Includes dedicated account management and priority booking.

• Bi-Annual Package (2 Events/Year):

  AED 120,000 — Save 10% vs. standalone pricing. Perfect for companies focusing on 2 major exhibitions (e.g., GITEX + ArabHealth).

• Enterprise Retainer (Unlimited):

  Custom pricing for companies with 6+ exhibition events per year. Includes dedicated project manager, on-call support, and exclusive venue partnerships.

Bonus Benefits: Multi-event clients get cross-event audience insights, year-round lead nurturing support, and first access to new formats/venues.

Get Started: Contact us to map your exhibition calendar and design a custom multi-event package.